Transportation Assistant

This position is based at our Hampton Farms location in Portales, NM.

Purpose:

The Transportation Assistant of Hampton Farms is involved in the transportation of food products intended for the consumer. The Transportation Assistant needs to have an overall understanding of receiving practices, shipping practices, billing, claims and maintaining transportation records of Hampton Farms Peanut Products. Must have knowledge of packaging and labeling of finished product used at Hampton Farms. Must be able to fill out paperwork neatly and efficiently. The Transportation Assistant is trained in various areas pertaining to the job required. Transportation Assistant must maintain a clean and sanitary environment and must be familiar with the activity on the production floor to react if a crisis arises.

Pay range: $16.00 – $17.00 per hour

Essential Duties and Description: include the following though other duties may be assigned:

  • Work in conjunction with Sales, Accounting, Production and Warehouse as well as other Hampton Farms team members supporting warehouse/transportation requirements of Hampton Farms Peanut Company.
  • Partnering with other Hampton Farms team members in being committed to delivering the best possible experience to our customers and employees in support of our mission, vision, and values.
  • Understand the packaging and labeling of peanut products at Hampton Farms
  • Knowledge of weight and packaging of Hampton Farms products, ensures loads are correct weight.
  • Understand paperwork/BOL’s regarding loads
  • Maintain paperwork (BOL’s), fax/communicate on a daily basis with Corporate Accounting
  • Confirm Shipments in Mapics and Net Suite system on a daily basis.
  • Export Daily Confirm shipments into Excel Spreadsheet.
  • Email Daily Load Sheets to Sales, Production, Warehouse and Upper Management.
  • Knowledge of Net Suite program
  • Knowledge of returns, damaged product and/or incorrect product issues. Communication with Sales, Brokers and customers.
  • Maintain transportation records and orders: BOLs, purchase orders, rate sheets, scale tickets
  • Knowledge of printing Bills of Lading and/or Pick Orders
  • Maintain peanut trash spreadsheet
  • Responsible for end of month spreadsheet: cost, weight, cost per pound and number of loads
  • Check in drivers, directing traffic both inbound and outbound
  • Creating and sending ship sheets on daily/monthly basis for Portales Select Peanuts and North Hampton to Sales department and upper management.
  • Assisting carriers in making delivery appointments
  • Assist with telephone and email inquiries
  • Knowledge of truck scale, weights of axels if requested.
  • Welcoming visitors, assisting them with badges/lanyards and inform team member they are here to see.
  • Ensure visitors sign-in on Visitor log, and sign off on Hampton Farms GMP Card.
  • Work extensively in an office environment sitting for long periods of time. Repetitive computer and telephone use.
  • Filing/Storing – Maintain files/ records for orders/BOL’s/paperwork
  • Motivate staff to make an effective and efficient team.
  • Back-up Transportation Manager in the event of an absence.
  • Knowledge of building loads and communication with Brokers/Truck Drivers.
  • Knowledge of LTL/Pool Truck requirements.
  • Knowledge of freight cost

Skills and Competencies:

  • Based on job performance, has required skills and knowledge to complete the responsibilities of his/her role.
  • Demonstrates a good understanding of work place policies and rules, customer’s requests and production/business needs.
  • Understands the origin and purpose behind company policies, procedures and practices.
  • Acts in accordance with the company’s mission, vision and values.
  • Must possess good communication skills, written and oral.
  • Participates in GMP Training, annual or as assigned.
  • Understands HACCP Standards and SQF requirements
  • Assist and support management in training employees, annually or as needed.

Measures for Success:

  • 100 % correct orders, orders fulfilled accurately and timely.
  • Maintaining quality service by following organization standards.
  • Process billing, claims, returns and sending daily spreadsheets
  • Good communication with other team members
  • Work with team members maintaining daily sanitation by cleaning work area at end of day.

Quality Assurance:

  • Knows and adheres to GMP Policy and all Quality policies and procedures
  • Assists in identifying and/or reporting non-conforming product to aid in eliminating waste.
  • ANYONE who is aware of a food safety/quality issue is to stop production immediately and inform Quality Assurance and their Manager or Supervisor of the food safety/quality issue(s) to determine whether or not product/materials should be placed on hold.
  • Communicates daily with Plant Manager to ensure customer specifications are met.

General Expected Behaviors

Problem Solving:

  • Solution Oriented, working until a problem is solved or outcome achieved; finds alternative ways to complete a task.
  • Reacts to challenges by locating or providing solutions.
  • Takes responsibility to define all requirements of a task, weighing the pros and cons, and then taking the appropriate action as required.
  • Makes timely, well-considered decisions based on current data available and is flexible with scheduled work hours/shifts.

Safety:

  • Actively follows all company policies and procedures, encouraging team members to do the same.
  • Engages other employees in setting high safety awareness standards.
  • As required, acts to improve conditions quickly.
  • Include safety emphasis in all employee meetings.
  • Wears proper PPE while in the facility

Work Ethic:

  • Dependable and punctual to ensure company and workplace goals.
  • Treats everyone with respect and dignity.
  • Responds to challenges with a sense of urgency, informing other team members as required and acting accordingly.
  • Actively assesses information and identifies underlying issues as required.
  • Plans and aligns appropriate resources to accomplish company goals.

Communication:

  • Good written and verbal skills and able to communicate in a clear and understanding manner.
  • Identifies barriers to communication and strategies to eliminate them.
  • Applies good questioning and listening skills to ensure their understanding of information being shared.
  • May coach and lead transportation employees in questioning, listening and identifying barriers to communication.

Additional Sanitation Responsibilities:

  • Knowledge of Sanitation Standard Operating Procedures.
  • Ensure all chemical containers are labeled and used in the correct way.
  • Ensure overall compliance and adherence to sanitation schedule and/or requirements.

** If Transportation Assistant is out, a trained responsible person shall be designated to run the Transportation Assistant’s duties. Transportation Manager is designee. **

Education and Experience:

Required:

  • High School diploma or equivalent.
  • Must be willing to work overtime and weekends.
  • Ability to clearly present recommendations/ideas and to summarize issues.
  • Ability to appropriately handle and maintain confidential material.

Desired:

  • Experience in transportation operations, inventory experience, or logistics in food manufacturing.
  • Must be able to work well both independently and collaboratively.
  • Ability and willingness to travel frequently to visit other sister manufacturing locations as needed.

Skills/Competencies:

  • Second language (Spanish), a strong plus
  • Proficient in standard Microsoft Office applications (Excel, PowerPoint, Word)

Certificates, Licenses, Registrations:

None Required.

Work Environment

  • Combination of office environment along with duties that will require the incumbent work in a plant environment where physical hazards such as production equipment and forklifts may be present.

Benefits

  • Health Insurance
  • Life Insurance
  • 401K Matching
  • Paid Vacation and Personal Days
  • Paid Holidays
  • Bereavement Leave
  • Military Leave
  • Jury Duty Leave

EOE – Equal Opportunity Employer

For Additional Information Visit: www.hamptonfarms.com